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B2BWorks - Implementation of an Interface with Any System

CovalentWorks is trusted by thousands of small businesses and their big customer trading partners. Specialized electronic data interchange software and services are provided. CovalentWorks advanced implementation processes are based on experience with more than 5,000 EDI projects since 1999. Choose the B2B works integrated solution when you want to automate high-volume EDI translation with your company system and eliminate manual data entry. You won't need to purchase EDI software and add on accounting or ERP system purchases aren't necessary. B2B works implementation and CovalentWorks standard format is fast and easy. A team member from your company with modest technical skills will need to be available. They'll need to understand your file formats, the CovalentWorks standard formats, and have the ability to upload and download files to your system. You can choose to work with one of CovalentWorks easy to use standard formats: CSV, XML, fixed field blanks and tab delimited files are supported. If you're not sure which format is right for you, speak with a CovalentWorks expert. If your system requirements are unique, a custom quote to handle your EDI integration will be provided. The standard format implementation is a three-phase process. Let's take a look at how it works.

Phase one, setup.

First, you'll need to sign up for service and submit your setup form to customer care. A file transfer protocol FTP node will be assigned to you on CovalentWorks secure servers and EDI communication will be established with your customer. In most cases, EDI communication is established through a VAN, value-added network to your trading partners VAN. In some cases, a direct connection is established through AS2 with your customer. The setup phase usually takes one to two business days.

Phase two, mapping and testing.

A standard format template for each inbound document type like purchase orders and sales reports will be provided to you. The specific template fields that contain your customers EDI test data will be explained. You'll import the standard format files from your FTP node and test them with your system. You'll also receive a standard format template for each outbound document type like invoices and advanced ship notices. Based on your customer specific guidelines, CovalentWorks will explain the template fields that you need to fill with your data. You'll need to make sure the data is in the correct standard format provided. Next, upload the template with your data to the test node on CovalentWorks secure servers using FTP. The data you send will be checked and you'll be advised on any errors. Outbound document testing with your trading partner can't proceed until all issues are corrected. Our customer care team will help guide you through the process.

When your outbound document template passes CovalentWorks validation, testing transactions with your trading partner can begin. CovalentWorks stays in close contact with your trading partner to make sure you're alerted to any issues after they process the test data. Once your customer begins the project, CovalentWorks will proceed just about as quickly as they are responsive to this phase of testing. Keep in mind that progress will depend both on the responsiveness of you and your customer. If your trading partner requires bar code shipping labels, they'll be mapped after the appropriate outbound documents are validated. You may need to print a test barcode label and have it certified by your trading partner.

Phase 3, live production.

Once implementation is complete, your customer will move you into live production. CovalentWorks provides all the assistance you need to use B2B works to process EDI transactions with your customer, personal training, instructional videos and 24/7 online help is included. B2B works standard format implementation is usually a total of ten to 15 business days. CovalentWorks extensive proprietary library of proven maps and automated processes enables fast implementation. Click on the trading partners tab at to see a listing of over 1,000 EDI partners previously implemented. Any other EDI partner that you need can be supported.

To learn more about how B2B works integration can automate EDI transactions with your company software, contact us or call 800-496-3380 for a free consultation with a specialist.

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Easy EDI Compliance

Simple Setup

Responsive Support Staff

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EDI Solution Comparison

Comparison Item




Web-based portal
Interfaces to other systems Optional
Complete turnkey solution: ✓*
GS1-128 bar code labels Optional
Web-based software
Works with 3PL
Phone and email support
Online help
Transaction mapping
Trading partner testing

All EDI Solutions Also Include:

Access from Anywhere

Unlimited number of users

No annual fee, no maintenance fee

No fee per EDI customer per month

Month to month agreement, no long-term contract

*IT support required during testing for B2BWorks.

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