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EDI 880 Grocery Products Invoice

The EDI 880 transaction set is an electronic version of paper grocery industry-specific invoices. Suppliers and wholesalers send this form to buyers and retailers as a request for payment once they have shipped an order or offered a service.

Businesses utilize EDI, or electronic data interchange, to expedite billing submission and receipt. It also curbs errors and reduces costs associated with manual data entry.

Suppliers use the EDI 880 invoice to communicate all information required for the buyer pay for products or services rendered. This includes:

  • Invoice details
  • Invoice number
  • Invoice date
  • Shipping details
  • Information about items shipped
  • Item prices
  • Item quantity
  • Payment terms
  • Discounts, if any

Upon receipt of an EDI 880 invoice, the buyer typically submits an EDI 997 functional acknowledgement to the supplier. This electronic form confirms they received the invoice successfully. Subsequently, the buyer pays the invoice by meeting payment terms or other designated stipulations.

The EDI 880 invoice is similar to the EDI 810 invoice, but it has a more industry-specific approach. While both types include invoice details, line item numbers, quantity, price discounts and payment terms, the EDI 880 invoice is frequently used for billing details covering finished goods in wholesale and retail grocery markets. Some grocers support both 880 and 810 invoices.

Sending and receiving EDI 880 transactions

The grocery industry is a competitive, low-margin sector that relies on operational efficiency and quick service. Companies that embrace EDI become more streamlined, and as a result they can fulfill customer requests quickly. That’s why many grocers require their suppliers to use EDI and be EDI compliant.

CovalentWorks can help connect your company to any trading partner around the world with our MyB2B web-based, cloud EDI solution. We are an industry-leading EDI supply chain service provider for companies of all sizes.

MyB2B is an affordable but complete web-based EDI software solution for small businesses, entrepreneurs or newcomers who need fast compliance with their larger-company customers. It includes web-based software, barcode labels, VAN and technical support available from our United States of America-based solutions team. Operated entirely on secure web servers and not requiring EDI software or hardware, an Internet connection is the only thing you need. There are no hidden costs, and monthly fees are as reasonable as a mobile phone bill.

Benefits of MyB2B include translating inbound EDI transactions into easy-to-read documents viewable on any device and improved customer communication. You can generate, edit and send purchase order acknowledgements, prepare advanced shipping notices and create, modify and submit invoices without hassle.

EDI is a mature electronic document format that has been carefully defined both by the companies that require their trading partners to use EDI and by recognized standardizing bodies. Two primary EDI standards are ANSI X.12 and UN/EDIFACT. ANSI X.12 is the most widely used standard in the United States, whereas UN/EDIFACT is generally more popular outside the United States.

Each EDI 880 invoice document has data organized into segments and data elements. Each segment contains at least one data element, and each data element is a data field. EDI 880 invoice data element examples include vendor number, item, quantity, price per item, street address, city, state and zip code, which are similar to a paper invoice.

VAN, or value-added network, is a secure network where EDI documents can be exchanged between business partners. Sellers and buyers are provided mailboxes, where documents are sent and received.

Contact CovalentWorks for more information about the EDI 880 invoice and how the form can improve your business.


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