EDI 940 Warehouse Shipping Order

The EDI 940 Warehouse Shipping Order is used to tell a remote warehouse to ship an order and includes information about the destination of the shipment. It is commonly used by a supplier to authorize a third party warehouse to make a shipment to a buyer, such as a chain store retailer.

The 940 Warehouse Shipping Order data can be produced from Purchase Order information that was received from a buyer or from the supplier’s Sales Order. If necessary, the 940 can also be used to change or cancel an order.

The 940 transaction specifically instructs the warehouse on what product to ship, how much, and when the shipment should be sent. Information provided usually includes:

  • Supplier information
  • Required delivery date
  • Item numbers, descriptions and quantities
  • Ship-to location
  • Shipper stipulations

The warehouse will respond to the shipping order with a 997 Functional Acknowledgment to indicate that the order was received.

Before the order is shipped, or at the approximately same time the order is shipped, the warehouse will send back to the supplier a 945 Shipment Advice. The 945 Shipment Advice can then be used by the supplier to send an 856 Advance Shipping Notice, and later, an 810 Invoice to the buyer company.

Other Common X12 EDI Transactions

Need to send barcode labels?

Ready-to-print GS1-128 (UCC 128) barcode shipping labels are generated from both the MyB2B and B2BWorks EDI services, or from most file formats including CSV, Excel, X-12 and EDIFACT EDI, XML,text and custom format files.

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