Grainger EDI Compliance

W.W. Grainger, Inc. was established in 1927 and is an industrial supply distribution company that is ranked in the Fortune 500. Headquarters are located in Lake Forest, Illinois and employ over 22,000 employees.

Grainger sells a wide variety of products such as motors, lighting, material handling, fasteners, plumbing, tools, and safety supplies.

EDI documents are communicated through a transmission method called a VAN (Value Added Network). The following EDI document types and labels are mandatory by Grainger and have been fully tested by CovalentWorks for exact compliance with Grainger’s EDI specifications.

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Grainger EDI Requirements

The ASN (Advance Shipping Notice) will contain comprehensive information about the packing of the products that are being sent to Grainger as well as transportation information. For example, the numeric gross weight, transportation carrier code, trailer/equipment number, Bill of Lading number, Pro number, date, time, and supplier country code will be included in addition to data that comes from the purchase order.

Grainger uses the SI format for ASN’s. SI stands for Shipment and Item. This packing structure will result in an ASN document that has one shipping level, which contains within it one item level for each distinct item contained within the shipment. The quantities specified for each of the items will be the total quantity of that item found in the shipment.

Grainger Barcode Shipping Label Examples

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EDI Solution Comparison

Comparison Item




Turnkey solution ✓* ×
Web-based software included ×
Web-based portal × ×
Interfaces to other systems Optional ×
IT support included × ×
Transaction mapping ✓** ✓** ×
GS1-128 bar code labels ×
Trading partner testing ×
EDI VAN, AS/2, FTP ✓***
Training ×
Internet access from anywhere
Unlimited number of users
Month to month agreement
Free U.S. based support

*IT support required during testing for B2BWorks.

**MyB2B and B2BWorks include mapping for all transaction types for any partner in the world.

***EDI VAN service is included at no charge with both MyB2B and B2BWorks.

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    Cher Gray-AlderferController, Christine Taylor Collection

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