Become EDI Compliant with HEB

HEB was founded in 1905 in San Antonio, Texas and is a privately owned supermarket that has over 350 stores in Texas and Mexico. In 2014, HEB was ranked 5th on the Forbes list of Americas Largest Private Companies. The company was named retailer of the year in 2010 by Progressive Grocer.

HEB offers a wide variety of grocery products such bakery, dairy, frozen foods, meat, pharmacy, seafood, and much more.

EDI documents are communicated using the encrypted protocol AS/2 (Applicability Statement 2). The following EDI document types and labels are required by HEB and have been completely tested by CovalentWorks for precise compliance with HEB’s EDI qualifications.

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HEB EDI Requirements

HEB requires several kinds of labels when suppliers ship orders. Some of these labels types are:

  • Pallet for shipping in Pallet which packed 1 SKU per container
  • Pallet Mixed SKU for shipping in Pallet which packed multiple SKU per container
  • Pallet ST XRef for shipping in Pallet which packed 1 SKU per container
  • Pallet ST XRef Mixed for shipping in Pallet which packed multiple SKU per container
  • ST From PO for shipping in Pallet which packed 1 SKU per container
  • ST From PO Mixed for shipping in Pallet which packed multiple SKU per container

The ASN (Advance Shipping Notice) contains detailed information about the products that are being sent to HEB, describes  how the items are packed, and includes transportation information. For example, the Bill of Lading, product ID, lot number, and unit shipped will be included in addition to data that comes from the purchase order.

HEB uses the SOTPI format for ASN’s. The SOTPI stands for the Shipment, Order, Tare (pallet), Pack (carton) and Item packing structure.

HEB employs a cross docking system that accelerates the distribution procedure. Cross docking is a logistics scheme in which items from a supplier are shipped to a store through a supply center. Trucks from the suppliers pull up on one side of the supply center and trucks going out to the stores dock on the other side of the supplier center. Some supply centers have close to 100 docks for trucks. 

Below is a sample label:  

HEB Barcode Shipping Label Examples

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EDI Solution Comparison

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MyB2B

B2BWorks

EDI Van

Turnkey solution ✓* ×
Web-based software included ×
Web-based portal × ×
Interfaces to other systems Optional ×
IT support included × ×
Transaction mapping ✓** ✓** ×
GS1-128 bar code labels ×
Trading partner testing ×
EDI VAN, AS/2, FTP ✓***
Maintenance
Training ×
Internet access from anywhere
Unlimited number of users
Month to month agreement
Free U.S. based support

*IT support required during testing for B2BWorks.

**MyB2B and B2BWorks include mapping for all transaction types for any partner in the world.

***EDI VAN service is included at no charge with both MyB2B and B2BWorks.

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