INVRPT Inventory Inquiry/Advice
An EDI INVRPT Inventory Inquiry/Advice is an electronic document that allows suppliers to inform their trading partner(s) the inventory information of their product. EDI stands for Electronic Data Interchange. Companies use EDI to reduce the errors and costs associated with the manual keying of data, and to speed up the process of sending and receiving these electronic documents.
The INVRPT Inventory Inquiry/Advice has several useful functions for many suppliers. Firstly, it allows them to give their trading partner information about their product without obligating that partner to make a purchase. Also, the purchaser, or trading partner, may request an INVRPT Inventory Inquiry/Advice from the supplier to obtain such inventory information
EDI is a mature electronic document format that has been carefully defined both by the companies that require their trading partners to use EDI and by standards bodies. The two recognized standards for EDI are ANSI X.12 and UN/EDIFACT. ANSI X.12 is by far the most widely used standard in the United States. UN/EDIFACT is more popular outside the United States, although it is used by US automotive manufactures.
Each EDI Inventory Inquiry/Advice document will have data organized into segments and data elements. Each segment contains at least one data element. Each data element is a data field. The standards bodies have allowed for every conceivable possibility for data on the EDI Inventory Inquiry/Advice document. Any one company will use a small subset of the available choices within the ANS X.12 or UN/EDIFACT standards.
Each company that requires its suppliers to use EDI will have an EDI Guide or mapping document. The EDI Guide will specify each segment and data element, the allowable values for each, and the applicable business rules that must be followed. EDI guides are detailed and extensive. It is not unusual for an EDI Guide to be more than 100 pages long.