RECADV Receiving Advice
An EDI RECADV Receiving Advice is an electronic document that notifies the sending party that the shipment has been received. EDI stands for Electronic Data Interchange. Companies use EDI to reduce the errors and costs associated with the manual keying of data, and to speed up the entire process.
When a trading partner receives a shipment, they will often send the supplier an RECADV Receiving Advice. This document will usuallty identify the items received based on order number or the carton/pallet ID. The RECADV Receiving Advice helps to maintain productive relationships between suppliers and their trading partners.
EDI is a mature electronic document format that has been carefully defined both by the companies that require their trading partners to use EDI and by standards bodies. The two recognized standards for EDI are ANSI X.12 and UN/EDIFACT. ANSI X.12 is by far the most widely used standard in the United States. UN/EDIFACT is more popular outside the United States, although it is used by US automotive manufactures.
Each EDI Receiving Advice document will have data organized into segments and data elements. Each segment contains at least one data element. Each data element is a data field. The standards bodies have allowed for every conceivable possibility for data on the EDI Receiving Advice document. Any one company will use a small subset of the available choices within the ANS X.12 or UN/EDIFACT standards.
Each company that requires its suppliers to use EDI will have an EDI Guide or mapping document. The EDI Guide will specify each segment and data element, the allowable values for each, and the applicable business rules that must be followed. EDI guides are detailed and extensive. It is not unusual for an EDI Guide to be more than 100 pages long.